Office Assistants are found in all types of industries. Tell me about your previous work experience as an office assistant. Why do you want to work as an office assistant for this company? We analyzed 1,478 interview reviews for Office Assistant from various job sites, social network groups and forums.. An interview evaluation form allows job interviewers to score an applicant’s interview in a consistent way, comparing candidates fairly. If hired for the position, I would use these strengths to help contribute to the productivity of the company.”, Related: Interview Question: “What Are Your Strengths and Weaknesses?”. In this post, you can reference some of the most common interview questions for a office support assistant interview along with appropriate answer samples. What skills do you consider to be your greatest. It’s always best to be clear up front if you’re looking for a part-time schedule, work-from-home flexibility, an … It is important to have a … What type of documents and formats have you generated in the past? Your answer will also allow the employer to get a sense of how you might perform the administrative duties of keeping track of multiple schedules and appointments and whether you can complete your daily tasks competently and in a timely manner. Here are the most frequent job interview questions asked by HR managers during initial phone or onsite interviews. If so, what type of products? For additional information on behavioral interviewing and how to use these interview guides, view the Power Point presentation provided to the California Network of Learning Professionals. Aside from the obvious duties, what is your understanding of the role and responsibilities of an office assistant? What skills and qualities are most important in an administrative assistant? It also helps them get a better idea about you personally to see if you’re a good fit for the company. Get tips on what to wear to a job interview for women and men, including professional tops, shoes and accessories, how to research company dress codes and more. Here are common interview questions you may encounter during your interview for an office assistant position, as well as sample answers: This is commonly the first question interviewers will ask you. 1. Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. Example answer: “In my role as an office assistant, organization is a top priority. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. We ended our conversation talking about the weather and my three-month-old puppy. Be honest in your answer, and include how you felt in the situation and how you handled it. Office Assistant Interview Questions. Administrative assistants do not have a small role by any means. They have both an administrative and legal role. It is not easy to stand out in an interview, and different factors will decide who will get the job at the end of the hiring process: your answers to the questions of the hiring managers Example answer: “I am familiar with what Save Financial offers its clients, and I’m personally drawn to the company because I feel that the values Save Financial holds reflect my own values regarding secure financial aid for families and retirees and customer care and satisfaction.”. Why do you want to work as an office assistant for this company? Job Interview Questions and Answers for an Office Assistant This list does not include technical or factual questions. Top 5 Administrative Assistant Interview Questions. Interview Questions for Administrative Assistants: 1. I have recently completed an internship as an office assistant at a local financial firm where I feel I have really developed my organizational and data management skills as well as my customer service skills.”, Read more: Interview Question: How Would You Describe Yourself? I did not interrupt the customer even though they were yelling at me, and I reminded myself how worried and anxious they must be to be acting out that way. When being presented with this question, present what you understand to be the company’s mission and show the interviewer that your values connect with the company’s. When going into an interview for the role of office assistant, the interviewer will most likely ask about these skills as well as other details of your background and work history. Manager | Text Only (RTF). What kind of computer skills do you have? Hotel Front Office Management Interview Questions ; Question 19. Successful candidates will be organized, courteous, and efficient. Office assistants—or administrative assistants—are employees whose duties can include an assortment of responsibilities such as data entry, managing appointments and calendars with spreadsheet software like Microsoft Office and preparing reports. Are you an introvert or an extrovert? Office Assistant Interview Questions. Free interview details posted anonymously by CT interview candidates. Make sure you’re prepared for whatever your interviewers ask by rehearsing answers to the interview questions on this list: Tell me about your previous work experience as an office assistant. If you saved or earned a company $2,000, share that number! But only share the numbers if they work in your favor. Make sure you’re prepared for whatever your interviewers ask by rehearsing answers to the interview questions on this list: © 2021 Monster Worldwide 5 Office Assistant Interview Questions and Answers . Here is an example of how you can answer this question. May 16th, 2019. Why did you like it? This will show the interviewer that not only are you passionate about your career, you are passionate about your career in this position, too. Show the interviewer how you plan on supporting the company’s growth and development in your answer. What are your greatest strengths and how would they help you perform as office assistant? Tell me about your previous work experience as an office assistant. Administrative assistant questions about fit. I also feel that by taking over the majority of administrative duties, team members can delegate their time more efficiently as well as increase their work productivity.”. What type of duties did you handle in previous positions? It turned out that the customer forgot their due date for their membership. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. What were your primary responsibilities? Are you in the market for an office assistant job? 11 AimLoan.com Office Assistant interview questions and 11 interview reviews. Because of this, I think I would be a great fit for the role of administrative assistant.”. Example answer: “I feel my greatest professional strengths are my communication skills and organizational skills. 8 CT Office Assistant interview questions and 6 interview reviews. Here are several common administrative assistant interview questions and sample answers so you can feel confident about your face-to-face meeting. ", Interview Question: "What is your Teaching Philosophy?". Free interview details posted anonymously by AimLoan.com interview candidates. What type of reporting structure did you work within in previous jobs? 5 Administrative Assistant Interview Questions & Answers. Office assistant Interview Questions "Office assistants serve both employees and customers by supporting operations, troubleshooting, and maintaining supplies. Legal assistants typically work in law offices and firms. Interview Questions; Administration and Office Support; Office Assistants organize company information, field internal and external communications, and handle other support or clerical tasks. What type of duties did you handle in previous positions? 1. What are the main responsibilities of office assistant? How will your administrative skills contribute to our team? Would you be available to work extra hours if needed. In my last position at Save Financial, I managed the company’s email account and created weekly updates that team members received. You will want to be prepared for this question with knowledge of what the company provides to its customer base, its core values and some insight into how the company provides its products or services. This helps the hiring manager determine if and how they fit in with the administrative role you are interviewing for. Once we solved the problem, the customer was calm and apologized to me. 2. "I have generated statistical reports, expense reports, letter, invoices, memos." 3. Office support assistant interview questions & answers. What is administrative assistant? During an interview, employers may ask about your interest in their industry, competence in word-processing programs, and your personal skills that you can bring to the company. Employers like to know that their employees care about their goals and values. Additionally, this type of interview question can give employers an understanding of how you might step up to the challenge of learning new office software. In my last role, I not only used Microsoft Office on a daily basis, but I made weekly updates to the company website so I am familiar with using WordPress as well. What They Want to … Begin by knowing yourself and the demands of the position; then ask questions that focus on the hard and soft skills needed to do the job: Hard-Skills Interviewing Tips To generate a list of interview questions for an administrative assistant, ask your current administrative assistant to … Executive | Text Only (RTF). How do you handle a stressful situations as an office assistant? How adept are you in learning rising computer software programs and systems? By figuring out how you might answer the most common Executive Assistant interview questions, you’ll also: Learn exactly what skills you need to prepare for an interview and to excel as an Executive Assistant This is another common question that may be asked during your interview. Example answer: “I came from a small town in Michigan where I graduated with honors from my high school. When presented with learning new computer programs, I find that I can usually answer any questions I have with a quick internet search. Second level supervisor | Text Only (RTF). An administrative assistant, sometimes referred to as an office clerk, secretary, or receptionist, is someone who performs routine clerical and organizational tasks. While you should always be prepared for common job interview questions , there are assistant-specific questions that you’ll want to make sure you have practiced before hand. Can you tell me about your past experience as an office assistant? 7 ADMIN ASSISTANT Interview Questions and Answers by Richard McMunn. It includes answering phones, scheduling, filing documents, handling fax and email communication, coordinating meetings and operations, etc. 1. While the purpose of the question is to essentially get to know you, when presented with this question, share your past accomplishments and skills, past work experience and your present circumstances as they relate to the requirements of the administrative position. After acknowledging the customer’s feelings, I asked the customer for their membership information and continued to explore the problem. Consider highlighting any professional achievements to show that your career development is important to you. Apart from duties such as maintaining files, they also conduct research and draft legal documents. By continuing, you agree to Monster's privacy policy, terms of use and use of cookies. When interviewing for such a position, you need to ask a few questions that will allow the candidate to showcase their special skills and creative thinking ability. Do you have any questions about the office assistant position? What computer skills do you have, and what programs are you comfortable using? This is one of the administrative assistant interview questions that gives you an opportunity to express your desire for work flexibility. This is a basic question designed to test … An interviewer may ask this question to assess how you handle difficult or stressful situations. "Form letters, spreadsheets." If you are presented with this question, give the interviewer an honest answer. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. (with Examples). 35 Office Assistant Interview Questions. Example answer: “I feel confident in my ability to keep everyone organized and on schedule so we can all meet our objectives. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. Legal Assistant Interview Questions. Administrative assistants have multiple responsibilities and contributing to a team of workers is of utmost importance to an employer. Thank you!You are now a Monster member—and you'll receive more content in your inbox soon. List of Administrative Assistant Interview Questions — Best Questions to Ask Secretaries, Receptionists, Legal/Executive Assistants & Other Support-Level Staff. However, I appreciate learning from my coworkers, too.”. The interviewer may ask you this question mainly to assess how your administrative and organizational skills match up with the requirements of the position. Question: How would you describe your primary duty as a medical assistant?. I then came to New York to attend college at NYU where I am currently completing my associate degree in business administration. Now that we’ve got the tips covered, let’s take a look at 5 common administrative assistant interview questions and why these questions get asked to help get you prepared. 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